Dear Mark,
Is it just me, or does senior year feel like a marathon with no water stations? School starts this week, the Common App just opened, and suddenly everything feels like it’s moving at warp speed. We’re knee-deep in college applications, essays, and looming deadlines, and I’m trying to be supportive without turning into a full-time project manager.
I know my teen needs to own this process, but how do I make sure nothing slips through the cracks? And while we’re at it, can someone please explain the financial aid side of things in a way normal humans can understand? FAFSA, CSS, need-based aid, merit aid, Hope/Zell, it’s all starting to sound like a foreign language.
Any advice for staying organized and sane (as a family) during these next few months would be a lifesaver.
— Running on Empty
Dear Running on Empty,
First, let’s pause and take a breath. You’re right, the minute the Common App opens, it feels like someone fired a starter pistol. Suddenly, everyone’s running and no one’s quite sure where the finish line is. So let’s talk about how to turn this from a frantic sprint into a steady, sustainable pace.
Here’s the thing: organization is your safety net. The simplest place to start? One master calendar. Paper, digital, a giant whiteboard on the fridge—it doesn’t matter. What matters is that everything lives in one place. List every deadline: application due dates, essay drafts, FAFSA (October 1), CSS Profile (check each school), scholarship applications. Once it’s all visible, color-code it. That way, it’s not just a blur of dates. It’s a roadmap.
Now, about ownership. Think of your role like a coach, not a player. You’re not dribbling the ball; you’re keeping the clock and calling out plays. Ask your teen to do a quick 10-minute weekly check-in: “What’s coming up this week? Anything you need from me?” It shifts you out of nagging mode and into partnership mode.
Stress? Let’s be real, it’s part of the territory. But you can defuse it. Create space in the week that has nothing to do with college. Movie night. A walk after dinner. Pancakes on Saturday morning. When life feels like one long to-do list, little rituals like that are the pressure valves that keep things from boiling over.
And about financial aid (you’re not alone in feeling lost here). Here’s a simple breakdown:
- FAFSA (Free Application for Federal Student Aid) opens October 1. Fill it out as soon as possible—aid is often first-come, first-served. (https://studentaid.gov)
- CSS Profile: Required by many private colleges. Same timeline as FAFSA, but double-check each college’s priority date. (https://cssprofile.collegeboard.org/)
- Merit aid: Scholarships awarded for academics, talent, or leadership. These deadlines often match the application deadlines, so taking action early can help.
- Need-based aid: This comes from FAFSA/CSS and the schools themselves. Your forms unlock these options.
- Georgia HOPE/Zell Miller Scholarships: Assuming you live in Georgia, these are game-changers. They reward strong academics with significant tuition help at in-state colleges. Your student’s GPA and, in the case of Zell Miller, test scores determine eligibility. The FAFSA is part of that process, so don’t skip it. (https://gafutures.org)
You don’t need to be an expert on all the formulas. You just need to meet the deadlines, answer honestly, and keep copies of everything.
Here’s the good news: this season doesn’t last forever. It’s intense now, but with a calendar, short weekly check-ins, and a few built-in special moments of everyday life, you can guide your teen through the chaos. And you just might come out on the other side stronger and a little closer.
If at any point it still feels like too much to juggle on your own, that’s precisely the kind of guidance we give families and students every day at Capstone. Sometimes, just having a calm voice and a plan makes all the difference.
So, what’s your next move? Grab that blank calendar tonight. One small step, but it changes everything.
Warmly,
Mark
Mark Cruver is the Founder of Capstone Educational Consultants in Peachtree City, GA. With over 20 years of combined experience in higher education admissions and independent practice, providing individualized college, career, and essay advising, Mark has assisted hundreds of students and families with their college admissions decisions as one of only six Certified Educational Planners in Georgia. For more information, email Mark at [email protected]—he will be happy to help!
